Autumn scene of a lake

Keyboarding Clerk I (Part-Time)

April 9, 2024

The Township of Dennis is accepting applications for the position of Part-Time Keyboarding Clerk I in the Administrative Offices.  The salary is $17.60 per hour. Interested applicants may obtain the job specifications, qualifications and applications at the office of Administration & Finance in the Municipal Building located at 571 Petersburg Road in Dennisville, during regular business hours, 8:30 a.m. to 4:00 p.m.  The Township of Dennis is an E.O.E.

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Job Description

  • EXEMPT: No
  • SHIFT: 8:30 AM to 4:00 PM
  • SALARY LEVEL: $15.00 to $25.00 hour
  • LOCATION: Municipal Complex
  • DEPARTMENT: Administrative Offices
  • REPORTS TO: Administrator or designee

SUMMARY: Under supervision types and also performs routine, repetitive, clerical work of a varied nature; does other related duties as required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:  (Other duties may be assigned)

  • Types technical, scientific, financial, statistical, and other statements, reports, certificates, correspondence, memoranda, payrolls, vouchers, purchase orders, charts, forms, tabulations, bills, warrants, contracts, specifications, case records, manuscripts and legal documents from copy, records, cylinders, tapes, Dictaphone, and/or Ediphone machine.
  • Types master sheets for use in duplicating machines.
  • Cuts stencils.
  • Checks and compares finished copy.
  • Composes and types simple correspondence.
  • Prepares and keeps records.
  • Addresses, stamps, and mails department correspondence.
  • Operates numbering, time, stamping and dating machines.
  • Hand stamps letters, papers, and other documents, and sorts and files, cards, letters, forms, and other documents.
  • Fills in and checks form letters, circular letters, and forms.
  • Gives information according to department regulations in person and by telephone.
  • Answers the telephone and takes messages accurately.
  • Maintains mailing lists.
  • Assists in locating and compiling data for reports.
  • Compiles and tabulates simple numerical data.
  • Operates office machines and equipment, including manual and electric typewriters, commonly used duplicating machines, and adding machines as required.
  • Maintains essential records and files.
  • Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
  • Prepare deposits
  • Fill out various forms for Senior Citizens as needed.
  • Filing.
  • Correspond with mortgage companies when necessary.
  • Duplicate billing when applicable.
  • Assist with tax billing.

QUALIFICATION REQUIREMENTS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  Employee must possess some knowledge of the method of computing interest when applicable.  The requirements listed below are representative of the basic knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:  High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organizations.

MATHEMATICAL SKILLS: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.  Ability to compute rate, ratio, and percentage and to draw and interpret bar graphs.

REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.